Privacy Policy

Effective Date: December 16, 2024

The International Association of Medical Review Officers, Inc. (IAMRO) (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and safeguard your information when you visit our website, use our services, or interact with us.

By using our services or visiting our website (the “Site”), you agree to the terms of this Privacy Policy.

 

1. Information We Collect

 

We collect the following types of information:

 

a) Personal Information You Provide

 

When you engage with IAMRO, we may collect:

• Full Name

• Contact Information (email address, phone number, mailing address)

• Professional Details (organization, role, certification details, or affiliations)

• Payment Information for membership dues, event registration, or other transactions

• Login credentials for member accounts (e.g., username and password)

• Any additional information you provide voluntarily (e.g., inquiries, feedback, or event participation details).

 

b) Information Automatically Collected

 

When you visit our Site, certain information is collected automatically:

• IP Address

• Browser type and version

• Device type and operating system

• Referring URL and pages visited on our Site

• Date, time, and duration of your visits

• Cookies and similar technologies (see Section 6 below).

 

2. How We Use Your Information

 

We use your information for the following purposes:

• To provide, maintain, and improve our services

• To manage memberships, registrations, and certifications

• To process transactions and payments

• To communicate with you about updates, events, or services

• To respond to inquiries or customer support requests

• To send newsletters, announcements, or marketing materials (with your consent, where required)

• To comply with legal obligations and enforce our Terms of Service

• To analyze website usage and improve user experience.

 

3. Legal Basis for Processing

 

We process personal data based on the following legal grounds:

• Consent: You have given explicit consent to process your information.

• Contractual Necessity: Processing is required to fulfill a contract, such as managing memberships or events.

• Legal Obligation: We are required to process information under applicable laws or regulations.

• Legitimate Interest: Processing is necessary for our legitimate interests, including improving our services or communicating relevant updates.

 

4. Sharing and Disclosure of Information

 

We do not sell or rent your personal data. However, we may share your data in the following cases:

• Service Providers: Third-party vendors (e.g., payment processors, IT service providers, or email services) that assist us in delivering our services.

• Legal Compliance: When required by law, regulation, or a legal request.

• Events and Partnerships: Sharing limited attendee information with partners for collaborative events or services.

• Business Transfers: If IAMRO undergoes a merger, acquisition, or asset sale, your data may be transferred as part of that process.

 

All third parties are contractually bound to protect your data and only use it for the agreed purpose.

 

5. Data Retention

 

We retain your personal data only as long as necessary for the purposes outlined in this Privacy Policy or to comply with legal requirements. Upon expiry, data will be securely deleted or anonymized.

 

6. Cookies and Tracking Technologies

 

We use cookies and similar tracking technologies to:

• Analyze website traffic and performance

• Enhance user experience

• Remember user preferences

 

Managing Cookies

 

You can configure your browser settings to refuse cookies or alert you when cookies are being used. However, disabling cookies may impact the functionality of our Site.

 

7. Your Rights

 

Depending on your location, you may have the following rights under applicable laws:

• Access: The right to request access to your personal data.

• Correction: The right to request corrections to inaccurate or incomplete data.

• Deletion: The right to request deletion of your data where applicable.

• Objection: The right to object to data processing based on legitimate interests.

• Data Portability: The right to request a copy of your data in a portable format.

• Withdraw Consent: If processing is based on consent, you may withdraw it at any time.

 

To exercise your rights, please contact us at:

 

Email: info@iamro.org

Phone: +1-877-794-0009

 

8. Security Measures

 

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, or disclosure.

 

However, no method of transmission over the internet is entirely secure. Please take steps to safeguard your login credentials and personal devices.

 

9. International Data Transfers

 

If you are located outside of the United States, your data may be transferred to, stored, or processed in the United States, where IAMRO is based. By using our Site or services, you consent to this transfer.

 

10. Children’s Privacy

 

Our services are not intended for children under 13 years of age. We do not knowingly collect data from children. If you believe a child has provided us with personal information, please contact us, and we will take appropriate action.

 

11. Updates to This Policy

 

We may update this Privacy Policy periodically. Any changes will be reflected on this page, and the effective date will be updated accordingly. Please check this page regularly to stay informed.

 

12. Contact Us

 

If you have questions, concerns, or requests regarding this Privacy Policy or how we process your information, please contact us:

 

International Association of Medical Review Officers, Inc. (IAMRO)

2 Park Plaza, Ste. 305

Boston, MA 02116

Phone: +1-877-794-0009

Email: info@iamro.org